Top Reasons Why Companies Invest in an Attendance Management System

Having a proper attendance system in place is important for every organization. Right from conventional punch cards to modern access cards and biometric systems, tracking employee working hours has been an essential process. In every organization, the employees are expected to keep track of their check-in time once they arrive for work. Also, note down their check-out time when they leave. If all of this is managed manually, then, it will be a cumbersome task. And, without a reliable employee attendance management system, organizations have to face compliance issues, payroll errors, and more.

Therefore, by replacing paper-based timesheets with appropriate attendance management software will help organizations save time, reduce administrative work, maintain accurate attendance records.

What is attendance management?

Attendance management is defined as the process of preventing employee time theft by tracking employee working hours, check in, check out, departures, breaks, and time off.

Benefits of Investing in Attendance System

Helps to track the performance of employees

With the help of an advanced attendance system, we can easily track the performance of employees. This is because we get to have an idea about their check in time and so we can find out about their productivity at work. You must note that the amount of time spent by an employee in the office is in direct relationship with the amount of work that the employee does.

Tracks the presence of employees to calculate billing hours

It is important to know the numbers of hours worked by an employee. This would help to calculate the hours worked by the employee and also to know about how much pay you need to give him/her according to the work done.

Helps measure cost of direct and indirect costs of absenteeism

If we talk about the direct costs, these costs are directly incurred due to the absenteeism of an employee. These direct costs will include paid leave, overtime cost and replacement - worker cost.

These are also indirect costs that are incurred indirectly due to the absenteeism of an employee. These costs include lost productivity or delayed work due to an employee’s absence.

Helps calculate the rate of absenteeism

Lastly, with the help of an attendance system, you can get to know about the rate of absenteeism. You can easily tracking the attendance of the employees to find out the rate of absenteeism that will help the management know when to have replacement workers for the job and for other costs that may incur thereafter. 

If you are still using a manual attendance system, you must switch to automated biometric attendance for easy management of employees.